And Why They Stay 

Running a painting business isn’t just about flawless finishes and satisfied clients—it’s about managing cash flow, tracking job costs, handling subcontractor payments, and staying compliant with tax laws. And if your books aren’t built for the way painters operate, you’re leaving money on the table.

That’s where we come in. With 25 years of experience in bookkeeping and accounting, we specialize in helping painters and painting contractors run smarter, stay compliant, and grow profitably. We don’t just understand your business—we’re built for it.

We Know the Painting Industry Inside and Out

Painters face unique financial challenges:

• Project-based income and fluctuating expenses

• Material tracking across multiple jobs

• Subcontractor payments and crew management

• Seasonal cash flow swings

• Complex tax deductions tied to tools, vehicles, and supplies

Generic bookkeeping firms miss these nuances. We don’t. We’ve worked with solo painters, multi-crew contractors, and growing painting businesses across residential, commercial, and industrial segments. We know what works—and what breaks.

We Track Job Costs with Precision

Profitability lives and dies at the job level. If you’re not tracking labor, materials, and overhead per project, you’re guessing.

We help you:

• Set up job costing systems that allocate every dollar

• Compare estimated vs. actual costs

• Spot overruns before they spiral

• Adjust pricing and bidding strategies based on real data

Whether you’re painting a single home or managing a multi-site commercial contract, we make sure you know exactly where your money’s going.

We Handle Subcontractor Payments and Payroll

Managing crews and subcontractors is a logistical challenge—and a compliance risk if done wrong.

We manage:

• Subcontractor contracts and payment schedules

• Payroll processing and tax filings

• Tip reporting (if applicable)

• Workers’ comp tracking and audit prep

You focus on the job site. We handle the paperwork.

We Help You Stay Tax-Ready Year-Round

Painters qualify for a wide range of deductions—from mileage and equipment to home office expenses and Section 179 write-offs. But most firms miss them.

We don’t. We help you:

• Maximize deductions without triggering audits

• Track deductible expenses in real time

• Prepare clean, audit-ready records

• File accurately and on time—every time

And when tax laws change (like they did in 2025)? We’re already ahead of it.

We Reconcile Daily, Not Monthly

Painting businesses move fast. Waiting until month-end to catch errors is too late.

We reconcile:

• Daily sales and deposits

• Material purchases and vendor payments

• Crew hours and payroll

• Job-level profitability

This gives you real-time visibility into your cash flow and margins—so you can make decisions with confidence.

We Integrate Seamlessly with Your Tools

We work with the systems you already use—or help you upgrade to better ones.

• QuickBooks, Xero, and other accounting platforms

• Job management tools like Jobber or Buildertrend

• Payroll systems like Gusto or ADP

• Inventory tracking and mobile invoicing apps

Our goal is simple: make your back office run like clockwork.

We’ve Been Doing This for 25 Years

We’ve seen it all:

• Painters with no books at all

• Businesses drowning in paper receipts

• Firms losing money on every job and not knowing why

We’ve cleaned it up, built it right, and helped them thrive. Our experience isn’t just a number—it’s your safety net.

Why Painters Stay With Us

Our clients don’t just hire us—they stay with us. Because we:

• Understand their business model

• Deliver fast, accurate, strategic support

• Communicate clearly and proactively

• Help them grow—not just stay compliant

We’re not just bookkeepers. We’re partners in your success.

Conclusion

Bookkeeping for painters isn’t just about tracking transactions—it’s about protecting margins, staying compliant, and making smarter decisions. With 25 years of experience, industry-specific expertise, and systems built for speed and accuracy, we’re the best bookkeeping and accounting firm a painting business can hire.

If you’re ready to stop guessing and start growing, let’s talk.